UniKuir Association is Looking for an Administrative Financial Affairs Officer

Those who are interested in the advertisement can send their applications together with the CV and 2 references to  [email protected] with the title of "Administrative Financial Affairs Officer Announcement" until 18 March at 12:00.

Duties and Responsibilities

Financial affairs

• Following the daily accounting works, making the accounting records in accordance with the uniform accounting system and filing the documents
• Monitoring, accounting, and payment of invoices
• Follow-up of bank transactions, making accounting records, checking the equivalence of bank and accounting records
• Monitoring and recording of personnel job advances
• Preparation of contracts for prepaid service purchases, arrangement of expense slips, follow-up of accounting records and payments
• Monitoring and accounting of incoming funds
• Transmitting the necessary information about the payrolls to the Financial Advisor, making the accounting records, and tracking the salary payments
• Sending all documents required for the concise declaration and SSK declaration to the Financial Advisor every month (payroll, expense slips, self-employment receipts, rent payment, etc.).
• Follow-up of personnel affairs (Preparation of employment contracts, follow-up of personal files, issuance of employment entry and exit notices, annual leave follow-up, follow-up, and approval of incapacity reports
• Providing support to the general coordinator and the relevant project team in the preparation of the annual estimated budget and project budgets
• Preparing and updating the cash flow statement monthly
• Performing cash transactions, controlling, keeping records, making accounting records
• Providing support to project managers and general coordinators in the preparation of financial reports submitted to funders
• Arrangement and registration of receipt documents (member fees, donations)
• Submitting the relevant financial and administrative records and official documents to the auditors in annual and project-based audits, ensuring the flow of information to the auditors during the audit
• Guiding and informing employees about rules, procedures, and processes related to financial affairs.

Administrative Affairs

• Follow-up of works related to the Provincial Directorate of Civil Society Relations, such as notification of receiving aid abroad, membership procedures, notification of changes in the General Assembly and association bodies, Declaration of Associations.
• Keeping track of incoming and outgoing documents and bookkeeping
• Weekly regular cargo and mail transactions and their follow-up
• Determination of all purchasing needs, budgeting, the realization of offers and purchases in accordance with the general policy of the association
• Keeping the fixture book, embezzlement, and physical follow-up of the fixtures
• Follow-up of office needs and placing orders (stationery, cleaning supplies, etc.)
• Making monthly calculations and placing orders for meal cards
• Dealing with electricity, water, heating, and communication (telephone and internet) failures or needs necessary for the office to work efficiently

Required Qualifications

• Experience in a similar position in non-governmental organizations
• To be able to master the Uniform Chart of Accounts and to be able to make accounting records in the balance sheet method
• Being able to use an accounting program (preferably ZIRVE accounting program)
• Using good level Microsoft Office programs
• Having experience working in projects, preparing budget and financial reports
• Experience in reporting and documentation,
• Having the ability to work carefully and pay attention to details, to think analytically, to be result and solution-oriented
• Experienced in planning and organizing own business
• Have communication and teamwork skills
• reside in Ankara
• Having knowledge and awareness of basic terminology in the field of human rights, advocacy, and LGBTI+ rights
• Preferably, to graduate from the relevant departments of universities (İİBF, Accounting) or to have graduated from other departments and have received accounting education and worked in this field
• Preferably have English communication, writing, and speaking skills